Operations Coordinator

Company: Aston Carter
Location: Gainesville
Posted on: February 18, 2026

Job Description:

Job Description Job Description Job Title: Operations Coordinator Job Description As an Outside Opts Specialist, you will manage relationships with Independent Contractors (IC) by advertising vacancies, coordinating onboarding processes, and preparing driver guides according to customer and regulatory requirements. You will track expiring credentials, ensure yearly contracts are executed, and follow up with ICs who terminate their contracts. Additionally, you will provide guidance to ensure compliance with field offices regarding IC interactions. Responsibilities Manage Independent Contractor relationships and coordinate onboarding processes. Prepare driver guides based on customer and regulatory requirements. Track expiring credentials and ensure yearly contracts are executed. Follow up with Independent Contractors who terminate their contracts. Provide guidance and ensure compliance in IC interactions and relationships. Manage damage repairs by preparing work orders and acting as the principal contact between body shop vendors, insurance carriers, and customers. Consult with body shops regarding necessary repairs and possible alternatives. Ensure repair service details and costs are communicated to customers and process invoices. Monitor team dashboard and complete tasks to keep orders moving. Perform regular administrative tasks in support of the team. Assist with business projects and reporting. Actively identify and engage in process improvements. Essential Skills Proficiency in Microsoft Office, especially Excel. Strong data entry and administrative support skills. Excellent customer service abilities. 2 to 3 years of administrative or strong retail (operational) experience. Comfortable working in a fast-paced office environment while multi-tasking. Detail-oriented and sensitive to communicating accurate information verbally and in writing. Additional Skills & Qualifications Basic understanding of mechanical/automotive systems and repair type coding. Experience in transportation, recruiting, auto service advising, or auto claims adjusting. Enjoy being part of a cooperative and considerate team. Experience in using CRM systems. Job Type & Location This is a Contract to Hire position based out of Gainesville, VA. Pay and Benefits The pay range for this position is $18.00 - $19.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Gainesville,VA. Application Deadline This position is anticipated to close on Feb 20, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Keywords: Aston Carter, Sanford , Operations Coordinator, Administration, Clerical , Gainesville, Florida