Faith Formation Assistant/ Parish Receptionist
Company: All Souls Catholic Church
Location: Sanford
Posted on: June 19, 2022
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Job Description:
All Souls Catholic Church is seeking a bilingual Faith Formation
Assistant and Parish Receptionist who enhances the effectiveness of
the parish Office and Faith Formation team by coordinating and
providing professional administrative support and clerical
services; supports the Parish Catechetical Leader and parish staff
in a variety of ways in providing for the faith formation of youth
and adults of the parish. Must be available to work evenings and
occasional weekends.ESSENTIAL REQUIREMENTS, DUTIES, AND
RESPONSIBILITIES include the following. Other duties may be
assigned. Serves visitors by greeting, welcoming, and directing
them.Accepts all phone calls and walk-ins as a warm and welcoming
representative of the church, answering questions, and directing
inquiries appropriately. Treat every visitor, caller, or service
person with courtesy, cheerfulness, and respect.Must be able to
learn other computer software as required by the ParishKeeps copy
and fax machines supplied with paper and print cartridges.
Distributes associated records.Checks e-mail, phone messages,
prayer requests, etc., communicating information in a timely manner
to appropriate persons.Receives and distributes mail.Provides
receptionist services for the Faith Formation and Parish office
including the recording of clear and accurate messages, the
handling routine questions about policies, events, etc.Produces
information by transcribing, formatting, inputting, editing,
retrieving, copying and transmitting text, data, and graphics
whether by scan, fax, or e-mail.Fulfills administrative duties for
the Faith Formation team to include preparing and sending
correspondence, filing, creating and updating forms, counting and
tracking monies that come in from familiesCreates and maintains a
variety of permanent records to include rosters, letters, and
registrations; gathers all required information for those preparing
for Sacraments such as baptismal intake, RCIA Forms, etc. Records
sacraments in appropriate Sacramental RegisterCoordinates, sets-up,
as well as attends and assists with administrative needs for
meetings, conferences, liturgical celebrations, weekend and evening
programming and other events as needed.Prepares reports by
collecting information and data.Maintains database of families and
students enrolled in programming; completes registrations; updates
record for families; prepares reports as needed or requested;
updates records with Sacramental Dates; assists in the registration
of families for formation programs annually.Attends required
meetings and gatherings, taking meeting minutes and offering
assistance as needed.Maintains Mass IntentionsIntakes and processes
sick calls for the priest as appropriate.Maintains confidentiality
in all areas of responsibility as required.Records new members,
assembles welcome folders for new parishioners, and updates
information in the church database.Contributes to team effort by
accomplishing related results as needed. Requirements Bachelors
Degree preferred; minimum of 3 years at the Administrative
Assistant Must have experience in technology-based office
management and office support. Requires proven multi-tasking
capabilities. Ability to effectively prioritize tasks and time
demands. Proficient in Microsoft Word and PowerPoint; working
knowledge of Excel and Outlook. Requires excellent writing skills.
Must possess a heightened sense of confidentiality and a strong
sense of respect for and knowledge of the Roman Catholic Church.
Must be able to work well with various personalities within the
Catholic Church.
Keywords: All Souls Catholic Church, Sanford , Faith Formation Assistant/ Parish Receptionist, Administration, Clerical , Sanford, Florida
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