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Administrative Assistant

Company: Venture Circle International, LLC
Location: Sanford
Posted on: November 22, 2021

Job Description:

Job descriptionBasic Skills

  • Must be able to communicate well with outside sales staff and independent representatives and keep them up to date on changes to product lines, pricing, and customer status
    • Must be able to speak fluent English
    • Must have basic understanding of computer skills with experience in Microsoft Office, and database entry
    • Will be responsible for learning and conveying information on several product lines and will do so over the phone, via fax or email
    • Must be able to multi-task and operate in a busy office environment with patience and focus on customer service
    • Must be able to operate a multi-line phone system, a copier, fax, and computer
    • This position will report to the Accounting Manager.
    • Co-ordinates sales department with purchasing activities
    • Communicate with various factories on order status and credit issues as relative to the customer
    • Basic Skills Continued
    • Keep a calendar and schedule time for planning, Excellent Organizational skills are a must
    • Keep track of and report damages within assigned department
      • Help process vendor defects and in-house damages
      • Assist in month end close, generating reports and data entry into Excel.
      • Reconciling corporate credit cards monthly
      • Generate daily, weekly, monthly sales report for sales reps and internal office staff for analysis.
      • Data entry and Microsoft Office proficiency.
      • Check status of order with vendors
      • Follow up on status with shipping and trucking company as to when product will ship and other shipping details
      • Process customer credit apps and inquire about credit references.
      • Maintains a level of professional, business standards at all times, i.e. follows appropriate dress code, help to maintain a positive culture of success with co-workers, management and customers
      • Responsible for the maintenance of account receivable aging report to ensure payments are received within terms.
      • Processing Accounts Payable invoices on a weekly basis.
      • Appropriately addresses conflict between team members as well as behavioral problems in a timely manner
      • Able to problem solve in assigned assembly area and provide solutions
        • Strong communication skills including:
        • Ability to compose an e-mail in a professional manner to send outside of the company and inter-company correspondence.
        • At least a basic understanding level of Excel.
        • Listening and attention to detailHours: 8:30am to 5:00pm, Monday Through FridaySalary based on experienceMedical Benefits after 90 daysDental PlanVacation/Sick/PTOJob Type: Full-timePay: $10.00 - $18.00 per hourJob Type: Full-timePay: $11.00 - $17.00 per hourBenefits:
          • Dental insurance
          • Disability insurance
          • Health insurance
          • Paid time offPhysical Setting:
            • OfficeSchedule:
              • Monday to FridayAbility to commute/relocate:
                • Sanford, FL: Reliably commute or planning to relocate before starting work (Preferred)Education:
                  • High school or equivalent (Preferred)Work Location: One location

Keywords: Venture Circle International, LLC, Sanford , Administrative Assistant, Administration, Clerical , Sanford, Florida

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